The Report Viewer Feature List

The Report Viewer Overview
The Report Viewer is software for businesses that use SAP Crystal Reports. The full SAP Crystal Reports install is not needed for users who only view reports. If your company is paying the retail price of $500 per install for SAP Crystal Reports users who do not develop reports, then you are throwing money away. Those users only need a quality SAP Crystal Reports viewer. With our program, you can save over 90% on your software cost.

We offer a reporting solution that is easy to deploy and use. With very little time and effort, your users will be organizing, viewing, exporting, emailing, and printing reports with current data.

Refresh Reports to View Current Data from Your Live Database

The Report Viewer allows users to easily refresh current data from their database. The Crystal Reports viewer from SAP Business Objects only allows you to open reports with saved data, but this software allows you to dynamically refresh the content of your reports. When you open a report, it will show any data that is saved in the report. Then you can use the refresh button to view the report with fresh data. If your computer is configured to access the data source, The Report Viewer application requires no setup to view reports and refresh current data from your databases.

Easy Management of Your Crystal Reports

The report viewers interface allows quick access to all of your Crystal Reports. Keep your Crystal Reports organized with The Report Viewer for Crystal Reports easy to use interface. Each report will run in a different tab, so you will be able to open and view as many reports as you like, all at the same time.

There are two different interfaces available. Pictured is the tree view, which allows you to create directories and add reports to the directories for quick access. The other interface is a list view. It allows you to view all of your reports by title and sort them by other file attributes. The user can quickly change between the two interfaces.

You can add the reports to the list in two different ways. You can scan a directory for reports and you can add the report files one at a time. You can also clear the list all at once, or remove reports from the list, one at a time. To open a selected report, you can double click on the report you would like to view, choose the View Report button, or choose the View Formula button. You can also use the combo box at the top of the report viewer to select a report you would like to view, while you have another tab open. There are two buttons next to the combo box. One is to view reports, and the other is to view the formula before opening the report.

Edit the Selection Formulas in Your Crystal Reports at Runtime

You may edit selection formulas and apply them to your reports (popup screenshot). The formula editor interface will load all the available report fields from your database, making the formulas easy to write and edit. The selection formula that is embedded in the report will be loaded. You may use it or modify it. The selection criteria are then applied to your report before it is displayed. A useful example would be setting the sales person number equal to the sales person you would like to run the report for, while running your sales report. This makes your report viewing task easier and more dynamic.

Show SQL

Once a report is opened, you will see a command button that will allow you to display the SQL commands that are embedded in, and used by, the report to fetch the data. Being able to view the SQL command embedded in the report gives advanced users the ability to further analyze and verify the data used in the report.

Secure Access to Your Data Using Crystal Reports Viewer

If you database requires secure access, you will easily be able to log in with The Report Viewer. The Crystal Reports Viewer by allows you to use the data source that is saved in your reports, if you choose. In most cases, no setup is required to use the connection settings embedded in the report. However, you may also easily override that setting, with a username, password or passphrase, server, database, and checking if SSL is required.

You may use the settings that are embedded in the report, by checking the box that says "use report settings." This allows you to connect to other data sources than ODBC. For instance, some reports may have a XML or an Oracle database, which they draw information from. Other reports may connect to multiple sources at once. In these cases, set The Report Viewer to use the setting specified and embedded in the report.

You may also choose the ODBC connection you would like to use as a data source for the report.

When you create a connection, you have to specify a nickname for the connection. This allows you to easily change between connections. The report will use the connection embedded in the report if "use report settings" is checked. If it is not checked, it will use the connection specified by the nickname. When you change between nicknames, you will see the details of that connection below the "scan for system ODBC sources" command button.

When you click the "scan for system ODBC sources" command button, the software will search for ODBC data sources that are configured in your system, and configure them for you.

Send Your Crystal Reports to Disk, Email, or another Application

The Crystal Reports viewer allows you to export your reports to many different formats. This gives you the ability to save a Crystal Reports with updated data, convert it to a spreadsheet with or without formatting, save it to a web server for live access, quickly send it to a colleague, and more.

The export options are full featured. Most export types contain many options.

Here are the formats that The Report Viewer currently supports:

  • Crystal Report File with Saved Date (RPT)
  • Portable Document File (PDF)
  • Extensible Markup Language (XML)
  • Character Separated Values (CSV)
  • Tab Separated File (TSV)
  • Word for Windows Document File (DOC)
  • Rich Text Document File (RTF)
  • Excel Spreadsheet with formatting (XLS)
  • Excel Spreadsheet without Formatting (XLS)
  • HTML 3.2 (HTML)
  • HTML 4.0 (HTML)
  • Text File (TXT)

Print Your Reports from the Crystal Reports Viewer

You are able to print your reports using the same method of printing you are used to in your Windows environment. No additional set up is required for this program to work with you existing printers. All options are available.